• Home >
• ContentPage

Executive Committee

Positions and Duties

President

• Presides over all monthly meetings and Executive Committee meetings
• Appoints Executive Committee at-large members and committee chairs (while President-Elect)
• Present plaque to Past President at the January monthly meeting
• Notice to Associates to advertise in Membership Directory (early in January)
• Appoint Selection Committee chair and members (see past member history in 5-2(a))
• Represents MnGFOA members as the contact person for the association
• Appoints at-large committee member to perform annual financial review of Treasurer (must be completed by June)
• Publishes notice in newsletter for Tom Moran Award prior to annual conference
• Contact next year’s selected treasurer prior to the conference
• Liaison to the Conference Committee
• Consider GASB contribution at EC meeting
• Approve next year's budget
• Inform Committee Chairs of budget
• Arranges for the hospitality room at the National Conference
• Publishes notice in newsletter for Internship Grant
• Responsible for Conference Committee Chair presenting the annual conference budget to the Executive Board
• Send letters to past presidents inviting them to the annual conference
• Presides over the annual business meeting at the annual conference
• Prepare agenda for annual business meeting
• Obtain minutes from last year’s annual business meeting
• Contact Treasurer for most recent financial report for annual business meeting
• Contact committee chairs to have them give a brief report at the annual business meeting.
• Send invitations to all standing committee members to the annual volunteer recognition reception Tuesday evening before the conference
• Host the annual volunteer recognition reception Tuesday evening before the conference

President-Elect

• Editor of monthly newsletter, coordinating preparation and facilitating articles to be written for it
• In conjunction with Treasurer, prepares budget for following year in November
• Presides over meetings in absence of President
• Starts standing committee chair and at-large appointments for next year
• Starts next year's budget
• Schedules next year's meeting dates
• Orders plaque for President
• Finalizes appointments for next year
• Acts as liaison to Program Committee

Secretary

• Serves as Chair of Scholarship Committee
• Takes minutes at all Executive Board meetings and Business meeting held at Annual Conference
• Maintains minute book and provides copy for review of financial records
• Sends information about the John B. Lilja Scholarship to colleges and universities
• Assists standing committee chairs with vice-chair designation for next year
• Acts as liaison to Education Committee

Treasurer

• Deposits funds, writes checks, reconciles bank accounts, and transfers funds between cash and savings accounts as necessary
• Supports annual review of MnGFOA books
• Maintains financial transaction documentation for the year
• Prepares monthly budget summary, check register, and balance sheet for each Executive Committee meeting; provides copies to Executive Committee at monthly meeting
• Coordinates monthly luncheon meal reservations and communication with conference center including equipment needs; deposits receipts from the luncheon
• Schedules facility for monthly meetings (February-January) in December and selects meals for next year’s monthly meetings
• Assists Secretary on John Lilja Scholarship committee
• In conjunction with the President, prepares next year’s proposed budget for Executive Committee approval
• After year-end, prepares and files IRS Form 990 return for our organization, and prepare 1099-MISC forms as necessary
• Takes minutes at Executive Committee meetings if Secretary is unavailable
• In conjunction with MnGFOA’s secretarial service, oversees publication of the Membership Directory and coordinates the membership renewal process
• Acts as liaison to Social Committee

Past President

• Attends monthly Executive Committee meetings as a voting member
• Acts as resource to board members
• Updates Policies and Procedures manual
• Acts as Liaison to Technology Committee

State Representative

• Represents MnGFOA for two years at the National GFOA Annual Conference
• Advises the MnGFOA Executive Committee on matters from the National GFOA
• Makes presentations to governmental organizations for the National GFOA awards
• Coordinates annual National GFOA training
• Sends list of new officers to National GFOA
• Sends cover letter with check for annual GASB contribution

Members At-Large

• Coordinates financial review of the MnGFOA’s financial books in accordance with established review procedures
• May serve on Scholarship Committee
• Completes other tasks as assigned